Creating a Project

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Creating a Project

After logging in, click My Profile in the main menu. Then click My Projects on the right-hand menu. On the My Projects page, click + Create a Project at the top of the page.

Transcript of How to Create a Project video

Step One: Project Creation

  1. On the first project creation page, enter the required information including the Project Name, Project URL, and Project Description. You can change any of the information, besides the URL, later.
  1. The Project Name will be displayed publicly, creating a clear name will make it easier for others to find.
  1. The Project URL cannot be changed, so take a moment and consider the URL carefully. The URL, or web address, is what you see in the location bar of your browser, once finished it will display as follows: https://openlab.oneonta.edu/groups/ProjectName/.
  1. Upload an avatar that reflects the subject or topic of your project. If you have an image file ready that you would like to use as your avatar, click and drag or Select your File. Select the file you want to use from your computer or flash drive and then click Upload Image. If you don’t have an image you would like to use you can always add one later–if you are finished skip to step 6.
  1. Crop the image by dragging the square around the portion of the image you want to use and then click Crop Image.
  1. The Project Description (required) a short written explanation about your project.
  1. Sharing settings. This setting enables other members to clone your Project. If enabled, other members can reuse, remix, transform, and build upon the material in this project. Attribution to original Project authors will be included.
  1. Academic Units Select one or more schools to which you department you apply to:
    • Economics and Business
    • Education, Human Ecology, and Sports Studies
    • Liberal Arts
    • Sciences
  1. Project Contact. By default, you are the Project Contact. You may add or remove Project Contacts once your portfolio has more members.
  1. Category. Select one or more of the categories:
    • Coursework
    • Faculty
    • Research
    • Resource
    • Staff
    • Student

Project Privacy Settings

Choose your Project privacy settings. These settings control the privacy of the project profile, and are different from the project site, which you will choose next. You can change the settings at any time.

This is a public project:

  • The project profile and related content and activity will be visible to the public, whether or not they are members of the SUNY Oneonta OpenLab.
  • The project profile will be listed in the SUNY Oneonta OpenLab project directory and search results.
  • Any SUNY Oneonta OpenLab member may join this project.

This is a private project:

  • The project profile and related content and activity will only be visible to members of the project.
  • The project profile will be listed in the project directory and search results.
  • Only SUNY Oneonta OpenLab members who request membership and are accepted by the administrator may join this project.

This is a hidden project:

  • The project profile, related content, and activity will only be visible only to members of the project.
  • The project profile will NOT be listed in the project directory and search results.
  • Only SUNY Oneonta OpenLab members who are invited may join this project.

When you have selected your privacy settings for your Project select Create and Continue.

Step Two: Associated Site Creation

  1. Choose whether you want to set up a site. Each project can have an optional associated site. This is a WordPress site that all members of your project can access and contribute to. Select Set up a site (if not skip to the next section, “Step 3:Inviting Members”). The URL, or web address, is what you see in the location bar of your browser (e.g. https://MySite.openlab.oneonta.edu/). It cannot be changed, so take a moment to read through the guidelines below, and consider the URL carefully.
  • If you have an existing OpenLab site that is not already linked to a Course, Project, Club, or Portfolio you can choose to Use an existing site for your project.
    Please note: This option will not appear if you do not have a existing site that is not currently linked to a project, course, club, or portfolio.
  • If you have an existing site that is not on the SUNY Oneonta OpenLab, you can choose to Use an external site for your project. If you choose this option, you can check for an RSS feed so that activity is displayed on the profile page. To do so, type in the URL and click the Check button. If it does not automatically find a feed you can type one in yourself.

Site Privacy Settings

  1. Next, choose the privacy settings for your project site. These settings will not appear if you did not set up a site on the previous page.

Public

Allow search engines to index this site:

  • Anyone can visit your site without needing a password.
  • Search engines will index all pages and posts, meaning your site will show up in search results on Google, Bing and others.
  • Choose this option for maximum public visibility.

Ask search engines not to index this site:

  • Visitors do not need a password to see your site if they know the URL or are linked from elsewhere, but Google, Bing and other search engines should not index your posts and pages.
    Please note: it is up to search engines to honor your request.
  • Choose this option if you want to be able to show the blog to people who are not members of the SUNY Oneonta OpenLab, but you don’t want people to stumble upon it via search engines.

Private

I would like my site to be visible only to registered users of SUNY Oneonta OpenLab:

  • Anyone who is signed into the SUNY Oneonta OpenLab can see this site.
  • Choose this option if you’d only like the SUNY Oneonta OpenLab community to be able to see the site.

I would like my site to be visible to registered users of this Project:

  • Only members of your project will be able to visit the site.
  • Choose this option if you only want project members to be able to see the site.

Hidden

I would like my site to be visible only to site administrators:

  • No one except site administrators can see the site.
  • You may choose this option if you are in the process of creating your project site, but it would rarely be useful during an active project.

Member Role Settings

These settings control the default member roles on your associated site when members join the group. You may also adjust individual member roles in the Membership settings and on the sites Dashboard.

In the selections, you will see the default member roles:

Group members have the following role on the associated site:
Author

Group moderators have the following role on the associated site:
Editor

Group administrators have the following role on the associated site:
Administrator

Member roles consist of:
Author – manage and publish their posts
Editor – manage and publish posts including other users
Administrator – Able to access all the functions of the WordPress back end. Have full capabilities to manage and publish any content, manage plugins and themes, edit code, and delete other user accounts
Contributor – can write and manage their posts but cannot publish them
Subscriber – can only read and manage their profile

When you are finished with step two select Next Step.

Step Three: Inviting Members

  1. If you would like to invite members to your Project, start typing their display name. When a drop-down list appears, select their name from the list. Their name and avatar will appear under the heading Invites. When you’re finished, or if you do not wish to invite anyone at this time (you can always do it later!), click Finish.
  1. After you click Finish you will see your new Project Profile page! From here, you can (a) change settings such as privacy, Project description, or (b) change your avatar. From your Project Profile you can also access your (c) Project Site and Dashboard (the admin panel, where you will edit and add content to your Project Site).
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